Review-first bookkeeping workflow

A bank statement converter built for bookkeeper review

Turn PDF statement rows into a review queue: check warnings, compare recorded evidence with the source page, correct transactions, and export CSV or XLSX after review.

Convert a statement See the review workflow

The first eligible PDF up to 5 pages in each 24-hour guest session includes full CSV/XLSX free. Signed-in processing uses page credits; every result still requires professional review.

Preview before export

Inspect extracted rows and statement details before choosing an output.

Correction with context

Filter warnings or low-confidence rows and inspect recorded source evidence.

Standard full exports

Use CSV for text imports or XLSX for a reviewable workbook.

From extraction to a documented review decision

StatementExport separates extraction from approval. The preview shows editable transactions, statement metadata, warnings, and reconciliation results so a bookkeeper can decide what needs attention instead of treating parsed rows as final accounts.

Where field evidence was recorded and the source page is still available, the reviewer can compare a date, description, amount, or balance with the rendered PDF page. Corrections recalculate extracted totals and reconciliation results; they do not certify accounting treatment.

Synthetic review example

A two-row queue with evidence and status

This fictional example shows the kind of context available during review. It contains no customer or bank data.

Synthetic PDF excerpt
Page 2 · Account ****1842 · June 2026
03 Jun | Office rent | Debit 1,250.00 | Balance 8,420.13
04 Jun | Client receipt | Credit 2,400.00 | Balance 10,820.13
Review queue
Review queue
DateDescriptionDebitCreditSourceReview
2026-06-03 Office rent1,250.00Page 2Check warning
2026-06-04 Client receipt2,400.00Page 2Corrected

Synthetic illustration only. A reconciliation status describes the available arithmetic checks, not accounting correctness.

Review controls

Keep uncertain rows visible

Focused queues

Filter all, low-confidence, warning, or corrected transactions.

Source evidence

When recorded, field evidence identifies the source page, extraction method, confidence, and highlight area.

Reconciliation signals

See Reconciled, Within tolerance, Needs review, Not available, or Failed based on available balances and rows.

Bookkeeping-ready columns

Export dates, descriptions, debit, credit, balance, currency, confidence, and supporting summary fields.

Workflow

Review one statement from source to export

  1. 1. Upload an unlocked PDF

    The statement is validated and processed; scanned pages may use local Tesseract OCR.

  2. 2. Triage the queue

    Start with warnings, low-confidence fields, metadata gaps, and reconciliation differences.

  3. 3. Compare and correct

    Use available source evidence, edit rows or metadata, and review recalculated results.

  4. 4. Confirm and export

    Confirm the review, then download the standard full export as CSV or XLSX.

Professional checks still apply

What the workflow does not decide

The converter organizes extracted evidence and arithmetic signals. It does not replace judgment or source-document review.

  • Extraction and OCR can omit or misread rows, dates, amounts, balances, and descriptions.
  • Reconciliation can be Not available when opening or closing balances are missing; other statuses do not certify accounting correctness.
  • Field-level evidence is shown only when it was recorded, and source pages may become unavailable after the original file is deleted.
  • Uploads accept unlocked PDFs within the current file and page limits; password-protected PDFs are rejected.
Bookkeeper FAQ

Before adding a statement to the work queue

Can I correct extracted transactions?
Yes. Edit or delete rows in the preview. Changes recalculate totals and reconciliation and invalidate older exports.
Does Reconciled mean the books are correct?
No. It means the extracted opening balance, signed amounts, and closing balance matched the implemented arithmetic checks.
How are page credits used?
Signed-in uploads reserve one credit per physical PDF page. Credits are deducted after usable extraction and released after failed or empty extraction; exporting does not debit again.

Processing statements for several clients?

Explore organization batches, shared page credits, roles, and expiring client upload links.

PDF to Excel Convert one PDF bank statement up to 5 pages to a full Excel XLSX free every 24 hours, with no sign-up or card. Review and correct transactions first. PDF to CSV Convert one PDF bank statement up to 5 pages to a full CSV free every 24 hours, with no sign-up or card. Review rows and choose separators first. Scanned statement OCR Convert scanned bank statement PDFs with local Tesseract OCR, compare source evidence, correct errors, and export reviewed CSV or XLSX. Batch and client uploads Upload bank statement PDFs in batches and collect files through expiring client links with organization roles and shared page credits. Security and retention See how StatementExport processes bank statement PDFs, schedules file cleanup, retains conversion history, and provides deletion controls. Experimental QBO and OFX Create experimental QBO or OFX files from one reviewed statement. Complete metadata and destination-software testing are required.

A bank statement converter built for bookkeeper review

The first eligible PDF up to 5 pages in each 24-hour guest session includes full CSV/XLSX free. Signed-in processing uses page credits; every result still requires professional review.

Convert a statement